Office of Admission & the Registrar

06 Aug

Your Dream STARTS Here


WElcome to the office of registrar


Information & Free Consultation

Prior to registration, all prospect students have a right to get detailed information on the requirements, class start dates and payment schedule for the department you would show interest via our online information request form. Just click here to request any information and secure your free admission counseling. At Paradigm University, we assign a well experienced and dedicated admission counselor  to analyse your situation and recommends you with the most appropriate discipline for you to join.  You can also get Admission requirements from your department website page; and payment information for individual qualifications by clicking here.

All pre-registration requirements have to be met before a prospective student will be allowed to register. Colleges may have specific language admission requirements.

Prospective students who have not previously studied for a formal qualification at Paradigm University will be given a student number as soon as the office of registrar received their initial application. There is no fee for the initial application. However, students will be asked to pay a registration fee of ETB 300 before the formally register for a course. The application fee for a student number is non-refundable.

The application process and selection criteria set by colleges, schools or departments and approved by Senate, are made available on departmental websites prior to the commencement date for application for Master’s and Doctoral studies.

Master’s and Doctoral candidates may be called upon to deliver an oral defense (viva voce) of their theses or dissertation proposals prior to their registration. The oral defense may take place in person, or through videoconferencing or other appropriate technology. Colleges may decide that an oral defense of a doctoral thesis is always required as part of the examination process. Usually the same examiners are appointed to assess the thesis and adjudicate its oral defense.

The University Senate allows a Master’s student’s candidature to be upgraded to a Doctoral program, provided that the candidate has the necessary competence and the 50/50 rule is adhered to. Since the minimum requirement for admission to a Doctoral program is an appropriate Master’s degree, the quality of the candidate’s work on the basis of which the upgrade is considered must be at the level of a completed Master’s degree. The upgrading request must be recommended by the supervisor to the Executive Dean or his or her nominee, supported by the College Executive Committee and approved by Senate and must take place during the thesis or dissertation phase prior to submission for examination.

Master’s and Doctoral candidates may be required to submit a (draft) article for publication as part of the thesis or dissertation phase. Colleges which require this must obtain the necessary permission from their College Boards and Senate and notify prospective students of the requirement prior to registration.

Application and Admission

The minimum qualifications for admission to Bachelor’s Master’s and Doctoral studies are set out in the Senate Legislation of Paradigm University and FDRE MoE-HERQA guidelines.  However, not obliged to accept any prospective student who meets the minimum requirement as there may be other factors on the basis of which the prospective student cannot be accepted. Factors that will be considered before admitting the prospective student to register include, but are not limited to, the following: the prospective student’s academic record, the topic he or she wishes to research, the capacity and expertise to supervise the prospective student and possible limitations imposed by enrolment planning. Such factors will be indicated on the college websites.

Applications for admission are made online to all program Students at within the prescribed dates. The prospective student must indicate his or her preferred focus area. Some colleges allow prospective students to suggest an alternate title or focus area if his or her interest is not covered in the list provided by the college.

The University’s Admission and Registrar office verifies the application for compliance with the formal requirements as communicated on the website and then refers the application to the academic department concerned for selection. The academic department considers the application, the prospective student’s academic record, his or her academic background, language competence, factors set out in supervisory capacity and other relevant matters and, recommends approval or rejection to the Office of Admission and Registrar with the reasons for the non-acceptance of an application in cases where a prospective student complies with the minimum requirements but is unacceptable to the academic department for academic or other reasons as set out in this article.

The University office of Admission and Registrar, then report the result to the student candidate, departments, and Dean of the school of the college via the myportal: Paradigm University’s admission system, of the final outcome of the application for admission. In case, the system is down for some reason, the registrar has to notify the outcome via email.

A student whose application is rejected has the right to appeal. An appeal against non-admission on academic grounds may be addressed to office of the registrar. The registrar then will refer it to the Dean of the relevant College, or to his or her nominee. If the appeal is rejected, such rejection must be substantiated and submitted to the registrar. The Registrar then communicates the outcome to the applicant, the college Dean and the academic department.

TUITION & Registration Phase

All students begin their study with a coursework; a candidate whose application for registration is accepted must register for at least one of the course and/or the research proposal module. Colleges may make recommendations in respect of the order in which candidates should register for the modules in the program, but a candidate must, if he or she wishes to do so, be able to complete the 30 credit hour or 60 ECTS qualification within one year as set out in the HERQA online Education guideline.

A candidate’s registration is not finalized before all the admission and registration processes have been completed and full payment of the fees prescribed for the relevant module(s) has been received. The prescribed registration and tuition fee is posted on Paradigm University website: .

A letter is issued by the Office of Admission and the Registrar to the candidate as soon as his or her registration is finalized. This stage is marked with the payment receipt. In the case of a candidate registered for a research proposal module or dissertation or thesis, the letter includes the working title or focus area and the name of the candidate’s supervisor. Copies of this letter are forwarded electronically to the Executive Dean, Chair of Department or designated contact person in the Department, the supervisor and co-supervisor (if applicable) and the Paradigm University Library.

The Academic Dean or his or her nominee informs the Chair of Department, who in turn informs the supervisor of the approval of a candidate’s (working) title. The supervisor will guide the candidate for the duration of his or her study period.

A candidate should establish contact with his or her supervisor as soon as possible either personally or by e-mail if a face-to-face meeting is not possible. Upon registration, a personal librarian will contact the candidate.

An application for concurrent registration must reach the Registrar at least three weeks before the closing date for registration for the NDP paper/module(s).

Candidates must apply annually for re-registration by the date published by the Registrar.

Re-registration depends on satisfactory progress by the candidate as determined in the Senate Legislation and on approval by the supervisor. Given the high demand for admission to Masters and Doctoral degrees at Paradigm University, a candidate who has been admitted to such studies should demonstrate satisfactory progress for the duration of his or her studies (i.e. the research proposal and dissertation or thesis phases) towards the postgraduate qualification. The supervisor approves re-registration annually by capturing the candidate’s academic activities on myportal and indicating that the candidate may re-register. The supervisor also submits a Research Proposal Result form in which the supervisor indicates whether or not the student may re-register and motivates accordingly. This form is submitted according to college requirements.

The academic department monitors the progress of the candidate. Colleges may require a six- monthly or annual progress review. The supervisor should, at least three months prior to re-registration, alert a candidate to the fact that he or she is not making sufficient progress in terms of the Admission Policy. Should a candidate still not make satisfactory progress, the supervisor indicates unsatisfactory progress on myportal and/or, thus blocking automatic re-registration, and the candidate is sent a warning letter by the College Dean.

Candidates who wish to defer their studies must, before the closing date for re-registration for a particular year, submit a substantiated application to the Registrar. The application form is available on the web: Such deferment must be recommended by the supervisor, Chair of Department and Executive Dean of the College concerned and, if granted, is for a period of one year only, after which a further application must be submitted. Deferment will not be granted more than twice, except in exceptional circumstances determined by the Registrar or the Dean of the College. Periods during which a candidate was permitted to defer his or her studies are not taken into account when calculating the candidate’s period of registration.

A candidate may not be supervised, or receive study guidance or library services during the period for which he or she has deferred his or her studies. The approved title for his or her dissertation or thesis will be reserved during the period of deferment.

If a candidate does not register for a particular year(s) and did not obtain prior permission to defer his or her studies, the approved title of his or her projected dissertation or thesis will not necessarily be reserved for him or her and the year of interruption will count as one of the years allowed to complete the qualification in terms of the Admission Policy.

The normal rules regarding the cancellation or reduction of study units apply in respect of the coursework modules (for which fees are charged per module or paper) of candidates who are registered for the Master’s degree by coursework and thesis subject to any rules applicable to the specific degree.

Candidates who cancel their registration for a research proposal module or for a dissertation or thesis remain liable for the full fees for the year for which they were registered. In exceptional cases the Executive Dean or his or her nominee may recommend cancellation with or without full refund to the College.

Course work and Research proposal

As soon as students are registered for coursework, they should be given username and password for their personalized MOODLE Learning Management System Portal known as classroom: It is where students access their course content, video lectures, PowerPoint slides, text books, reference materials, assignments and solution for assignments, quizzes and feedback, Final examination both proctored and non proctored as well as their grades, badges and certificates. Students will get a fee detailed procedure on how to learn with Moodle classroom portal is given in the form of an orientation course for all first year students across the schools.

The Digital Library of Paradigm University generates library membership ID for ever registered student and notifies them via email along with the detail procedures on how to freely access books and journals from the University Digital Library and other external resources and University’s journal subscriptions. This detail is also available in Paradigm University website:

Thesis and Dissertation

After coursework is completed students are required to work on their thesis or dissertation. The details on the research proposal, thesis and dissertation standard, supervisors, co-supervisors, oral defense and research report evaluation is given on a separate document known as PU Research Guideline.

Archiving Phase


The supervisor must submit the final electronic version of an accepted thesis or dissertation including the candidate’s statement and the abstracts. The PDF copy of the thesis or dissertation is archived in Paradigm University Institutional Repository as the final reviewed and approved dissertation or thesis. The thesis or dissertation may be harvested from the Paradigm University Institutional Repository by Academia or other research databases. The supervisor must therefore confirm that the version submitted is the final copy and no amendments will, after submission, be allowed to the final copy. Access may be restricted on the recommendation of the non-examining chairperson based on the examiners’ reports. Senior Essays of the undergraduate students will not be archived in Paradigm University’s Repository.


Graduation, Reporting


When it has received the examinations card from the College the Graduations Committee contacts the candidate in respect of the conferment of the degree. There will be annual graduation ceremony held at a location chosen by the Committee. It is not mandatory for students to participate in the graduation ceremony. A graduation bulletin could be published by the committee if graduating students organized themselves for this purpose and finance the project. 

Daniel M.Tsidik, Main Registrar

MEET THE main registrar

Welcome to the Office of Admission & Registrar

Dear Students,

The Admission and Registration office is place where you will get all information and procedures of Paradigm University from the first day information request contact until graduation. At paradigm University we call this Student Life Cycle and consists of consists of seven steps. The first three involves the steps of Information, Application, Admission, and Registration; while the remaining four phases involves course work, research proposal, thesis, archiving, Graduation and Reporting.


I am pleased to welcome you all to the office of Registrar. I am always to respond to all your questions as soon as possible. Just come and visit my office or drop me email. I will be answering immediately. If I have some emergency and if it is too late, the maximum interval between your email and my response will be less than two hours. Should you  have any questions with regards to your research activities or related academic endeavors, please feel free to contact me.

Daniel Merhatsidik

Phone: +251-912-123078


frequently asked questions

  1. The requirements to join Paradigm University undergraduate program is basically similar in all departments.
  2. It may differ from year to year; nevertheless it is always according to the guidelines set by the FDRE Ministry of Higher Education.
  3. Those from the preparatory program should fulfill the minimum requirement of the Ministry of Education in their national exams and /or;
  4. Those who prefer to upgrade or continue their degree in Sociology & Social Work need to have a diploma in relevant fields of studies from recognized higher educational institutions (universities and colleges).
  1. The program takes four years to complete.
  2. You have to successfully complete a minimum of 120 credit hours to graduate.
  3. You need to have cumulative GPA not less than 2.00 and remove the “F” grade scored in any of the courses.
  4. You Should meet the minimum requirement set for the major course which is you have to get a  “C” mark.
  5. It is recommended if a student could take approximately 7.5 credit hours every term to complete his study in four years.
  6. You can take more than or less than the recommended number of credit limits per term if you get approval from your course counselor.
  7. If you take less than 7.5 credit hours every term, you will need more than four years to complete your undergraduate study.
  8. The average annual  total credit hour you may be permitted would not be grater than 36 credit hour.
  1. Each module will be represented with Four Block letters acronym for the course. Followed by hyphen and terminated with four digit numbers as in ENLA-M1001
  2. Each Course will be represented by Four Block letters acronym for the course. Followed by with four digit numbers as in ENLA1001 (There should be no space between the characters in the case of course code)
  3. The first four digit is a convenient acronym of the course full name
  4. The –M in the module name represents the word Module and differentiates module codes with course codes (It is applied only to module codes; but not course codes)
  5. The Last four numerical digits represents the following:
  6. The first numerical digit represents the class year in which the courses may be taken. Thus 1 represents first year; 2 represents 2nd year… (1-4 undergraduate and 5-9 graduate courses)
  7. The 2nd numerical digit represents whether the course has one prerequisite, more than one prerequisite or has no prerequisites. Thus 0 represents no prerequisite; 1 represents one prerequisite and 2 stand for courses with more than one prerequisites (Ranges between 0-2)
  8. The last two numerical digits stands for the course numbers as indicated in the college’s central course catalogue. Each course in a college should have a unique number between 01 and 99 (Ranges between 01-99)
  1. A program clustered into nine modules each with three to five courses;
  2. A program composite of 40% descriptive, theoretical and positivist, and 60% normative, knowledge and capacity building courses;
  3. A program composite of 50% of endogenous sources and realities and 50%  exogenous sources and realities of specialized knowledge all gravitating to the main subject – matter civics and ethics;
  4. A program composite of systematic comparison and contrast between theory and practice with at least 15% field work and practical observations;
  5. The entire program to be guided by  Criterion-referenced evaluation approach, with continuous assessment as an integral part of the teaching learning process
  6. A program systematically periodized in to 4 phases. These phases are the following:
  7. Knowledge broadening Phase (familiarizing with academic civic and ethics)
  8. Knowledge–Building (Describing) Phase;
  9. Enquiry Provoking Phase; and
  10. Analysis conducting and criticizing Phase.
  11. A program composite of self confidence – building, self – expression qualities, dialogue provoking and consensus building techniques facilitated by group discussion sessions, multimedia lectures and students’ reactions, etc particularly through descriptive courses.
  1. The grading system is depend on the rules and regulations of the college as stipulated in the College’s Senate Legislation.
  2. Both traditional credit hour system and European Credit Transfer Systems (ECTS) will be used. 
  3. 1 credit hour is equivalent with 1.66 ECTS; thus a 3 credit hour course will have 3 x 1.66 = 5 ECTS
  1. Each course in the catalogue is assigned a credit hour and European Credit Transfer system (ECTS) point value so that teachers and students would understand how much time and load it takes to complete the course.Most Western European countries have moved to the European Credit Transfer System (ECTS).
  2. This system was developed by the European Commission to provide common overseas procedures for recognizing studies completed within participating countries within Europe.In ECTS terms, 60 credits represent the full time load of an academic year of full-time study, 30 credits represent the full time load of an academic semester of full-time study.
  3. At the Paradigm College, this would equal 30 MC credits for a full-time academic year, 15 MC credits for a full-time academic semester.
  4. At Paradigm College, we use American Credit Hour system. In order to get the equivalence value of American Credit hour point to ECTS point, multiply the Credit hour points by 2 or (divide ECTS in half).Working Hours or Student’s work load is the average total time it takes to complete the course. Work load is calculated by multiplying every ECTS credit point by 25-30 hours.
  5. At Paradigm College we believe that one ECTS takes 25 working hours for many courses. For example, since three credit hour course is equivalent to 6 ECTS; In order to get the total working load or students working hours in a 6 ECTS course, simply multiply 25 hours by 6 ECTS gives us 150 Students Working Hour per 3 cr. Hrs course.

You can simply open the course breakdown page and you will find them in a series of tables. As all courses are organized in chronological order, you can see the list of courses you would like to take or check in their respective terms.

If you are not sure which course has a prerequisite or whether you can take a particular course in a particular term you can always consult your Course counselor.